Sarasota County Schools
Landings Administrative Complex
1980 Landings Blvd.
6:30 P.M.
Call To Order (Chair - 6:30 p.m.)
Flag Salute (Amanda Rutherford & Riverview High Color Guard)
Special Presentations/Moments of Pride
1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescriptionN/A
Recommendation
N/A
Superintendent's Report
2. SUPERINTENDENT'S REPORTDescription
N/A
Recommendation
N/A
Hearing of Citizens
3. HEARING OF CITIZENSDescription
N/A
Recommendation
N/A
Approval of Corrections to Consent Agenda
4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription
N/A
Recommendation
That the Board approves the corrections to the Consent Agenda.
Approval of Consent Agenda
5. APPROVAL OF CONSENT AGENDADescriptionN/A
Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Consent Agenda
APPROVAL OF MINUTES6. APPROVAL OF MINUTESDescription
N/A
RecommendationThat the February 15, 2011 (Monthly Work Session) and the February 15, 2011, (Regular Board Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescriptionN/A
Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: 03-01-11.pdf
Attachment: 03-01-11 add1.pdf
RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescriptionReassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board. They are presented for formal ratification.
Recommendation
That the reassignment of students to schools be ratified as presented.
GENERAL ITEMS9. CERTIFICATION OF EDUCATIONAL FACILITIES INVENTORYDescription
Chapter 1013, F.S., requires each School Board to certify by April 1 of each year that its educational facilities data within the Florida Inventory of School Houses is current and accurate. The district's data has been updated by the Plan Room within Construction Services to reflect all changes made since the 2010 certification.
Recommendation
That the School Board of Sarasota County certify that the district's educational facilities data is current and accurate.10.SEVENTH RESOLUTION TO ACQUIRE AN ELEMENTARY SCHOOL SITE IN NORTH PORTDescription
On October 5, 2010, the Board approved the First Resolution, authorizing the acquisition of numerous small parcels for a future elementary school in North Port. This Seventh Resolution approves the sixth batch of contracts for this acquisition.
Recommendation
That the School Board approve the Seventh Resolution of the School Board of Sarasota County, Florida, RE: Acquisition of Property for a Future Elementary School in North Port, Florida.11. APPROVAL OF CASTALDI APPLICATION FOR OLD TRIAD FACILITYDescription
The Florida Department of Education requires that a Castaldi analysis be completed and an application submitted to them prior to a school district removing a building from the Florida Inventory of School Houses [FISH] for demolition. This application is to raze all of the structures at the old TRIAD facility at the corner of Wilkinson Road and Sawyer Road.
Recommendation
That the School Board declare that this facility is no longer needed, and approve the Castaldi application for site of the old TRIAD program and submit to the Florida Department of Education.12. APPROVAL OF A TEMPORARY WAIVER OF POLICY 6.914 TO ALLOW FOR A SUPPLEMENT IN LIEU OF COMPENSATORY TIME FOR RACE TO THE TOP WORK REQUIREMENTSDescriptionAs per Policy 6.914, compensatory time may be provided to administrators who are exempt from overtime pay. In lieu of compensatory time, a waiver is requested in order to provide a supplement for one administrator working on critical RTTT project work on the student growth model component that must be completed prior to the end of the school year.
The nature of the RTTT work requires highly specialized knowledge and expertise in data system design, statistical modeling and analyses. It is estimated that completion of the work may take 400 hours and cannot be completed during regular hours without compromising existing department operations. Provision of compensatory time is not feasible in that the accrued hours could not be used prior to the end of the school year. Hiring external consultants who are not familiar with the district's internal data systems would require extensive support from our own staff and would extend the time frame for project completion which, in turn, may result in the district not meeting the state's deadlines for deliverables. The most efficient and practical option is to use the expertise of current staff to perform the work on non-duty days.
RTTT funds will be used to compensate the administrator per pay period based number of work hours documented and the completion of required project deliverables. The waiver is requested through June 30, 2011.
Recommendation
That the School Board of Sarasota County approves the request for a waiver of School Board Policy 6.914 through June 30, 2011.
Attachment: Deliverables for RTTT Student Growth Models.pdf
AGREEMENTS/CONTRACTS13. APPROVAL OF LICENSE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND FLORIDA POWER AND LIGHT (FPL) AUTHORIZING FLORIDA POWER AND LIGHT TO CONDUCT SOLAR FEASIBILITY STUDIES AT SELECT SITESDescription
This License agreement authorizes Florida Power and Light to conduct solar power feasibility studies at select sites across the district. The purpose of the study is to determine which roof structures would be adequate for Florida Power and Light to install and operate a solar array placed on the roof structure of buildings across the district. The operation of this solar array would generate revenue for the district in the form of lease payments from Florida Power and Light. This License agreement only authorizes FPL to conduct the feasibility study. Lease agreement would be entered into at a later date.
Recommendation
That the Board approve the solar study license agreement between the School Board of Sarasota County and Florida Power and Light as presented.
Attachment: Solar panel license - final.pdf
GRANTS14. APPROVAL OF THE BUILDING OF AN ADULT ED. CAREER PATHWAYS SYSTEM GRANT PROPOSAL TO ADULT EDUCATION AND FAMILY LITERACY FOR SCTIDescription
COMPETITIVE: Grant Funds of $120,574 will allow SCTI to provide fiscal resources to analyze the Adult General Education program components in order to reach the goal of increasing the number and percentage of students that enter post secondary education and earn a degree, certificate, and/or industry credential. A steering committee will be established and a five-year strategic plan to create an adult education program that includes adult education career pathways and transition to post secondary programs as an integral part of the delivery system.
RecommendationThat the School Board of Sarasota County approve the Building an Adult Ed. Career Pathways System grant proposal.
Attachment: Building an Adult Ed. Career Pathways System.pdf15. APPROVAL OF THE SKY ACADEMY CHARTER SCHOOL APPLICATION GRANT PROPOSAL TO THE FLORIDA DEPARTMENT OF EDUCATION FOR THE SKY ACADEMY/RAE-CHOICEDescription
COMPETITIVE: Grant funds of $325,000 will be used for start up costs for a new Charter School. The mission of the new Charter School is to increase student achievement of middle school students through a blending of physical activity, wellness concept and rigor. This will include salaries for administrative and clerical staff to meet with parents and hire staff. In addition, salary dollars will be used to appropriately register students into the district system. Recruitment activity, teacher preparation, purchase of equipment and supplies and preparation of instructional materials will be included.
Recommendation
That the School Board of Sarasota County approve the SKY Academy Charter School application grant proposal.
Attachment: SKY Academy Charter School Application.pdf
EXPULSIONS16. APPROVAL OF EXPULSION CASE NO. 10-254Description
The student listed in Expulsion Case No. 10-254, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On January 26, 2010, the student listed in Expulsion Case No. 10-254, violated School Board Policy 5.34(1)(g), Fighting and Disruption. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 6, 2011.
RecommendationThat in accordance with provisions of Sections 1006.07(1(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 10-254, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year.
Attachment: EXPULSION CASE NO 10-254.pdf (Confidential Item)17. APPROVAL OF EXPULSION CASE NO. 11-227DescriptionOn February 3, 2011, the student listed in Expulsion Case No. 11-227, violated School Board Policy 5.34(1)(g), Failure to Comply with School Rules, Disobedience and Insubordination. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 14, 2012.
RecommendationThat in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation s specified in Expulsion Case No. 11-227, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2012 summer session, until January 14 of 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-227.pdf (Confidential Item)18. APPROVAL OF EXPULSION CASE NO. 10-257Description
The student listed in Expulsion Case No. 10-257, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On January 22, 2010, the student listed in Expulsion Case No. 10-257, violated School Board Policy 5.34(1)(g), Severe Repetitive Inappropriate Activity. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 6, 2011.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 10-257, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year.
Attachment: EXPULSION CASE NO 10-257.pdf (Confidential Item)19. APPROVAL OF EXPULSION CASE NO. 10-386Description
The student listed in Expulsion Case No. 10-386, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On March 18, 2010, the student listed in Expulsion Case No. 10-386, violated School Board Policy 5.34(1)(d), Theft. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 6, 2011.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 10-386, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year.
Attachment: EXPULSION CASE NO 10-386.pdf (Confidential Item)20.APPROVAL OF EXPULSION CASE NO. 10-360DescriptionThe student listed in Expulsion Case No. 10-360, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On March 2, 2010, the student listed in Expulsion Case No. 10-360, violated School Board Policy 5.34(1)(d), Trespass and Vandalism. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until March 22, 2011.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 10-360, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until March 22 of the 2010-2011 academic year.
Attachment: EXPULSION CASE NO 10-360.pdf (Confidential Item)21. APPROVAL OF EXPULSION CASE NO. 11-087Description
The student listed in Expulsion Case No. 11-087, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On September 24, 2010, the student listed in Expulsion Case No. 11-087, violated School Board Policy 5.321, Possession of Weapons and Other Prohibited Articles. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County School until October 11, 2011.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-087, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session, until October 11 of the 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-087.pdf (Confidential Item)22. APPROVAL OF EXPULSION CASE NO. 11-062Description
The student listed in Expulsion Case No. 11-062, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On October 14, 2010, the student listed in Expulsion Case No. 11-062, violated School Board Policy 5.34(1)(d), Racial Harassment to School Board Employee. It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 15, 2011.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-062, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year.
Attachment: EXPULSION CASE NO 11-062.pdf (Confidential Item)23.APPROVAL OF EXPULSION CASE NO. 11-184Description
The student listed in Expulsion Case No. 11-184, is in violation of an accepted Expulsion Settlement Agreement for deferred expulsion school placement. On November 4, 2010, the student listed in Deferred Expulsion Case No. 11-184, violated School Board Policy 5.34(1)(g), Disruptive Behaviors to School Setting-Threat/Profanity. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 16 of the 2011-2012 academic year.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-184, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session, until January 16, of the 2011-2012 academic year.
Attachment: EXPULSION CASE NO 11-184.pdf (Confidential Item)24.APPROVAL OF EXPULSION CASE NO. 11-146Description
The student listed in Expulsion Case No. 11-146, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On October 22, 2010, the student listed in Expulsion Case No. 11-146, violated School Board Policy 5.34(1)(d), Battery on Another Student. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 19, 2012.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 11-146, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2010-2011 academic year, the 2011 summer session, until January 19 of the 2011 2012 academic year.
Attachment: EXPULSION CASE NO 11-146.pdf (Confidential Item)
MATERIALS MANAGEMENT25. APPROVAL TO AWARD BID #11-0019 FOR EXCAVATION SERVICESDescription
Bids to provide 'Excavation Services' were received from seventeen vendors on January 25, 2011. The bid of Rick Richards, Inc., was the best low bid based on a sealed scenario. This bid is for a period of one year with the option to renew for two one-year periods. The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.
Recommendation
That the bid of Rick Richards, Inc., to provide 'Excavation Services' in an amount not to exceed $100,000.00, be approved for award and purchase.
Attachment: ExcavationSrvs11-0019Rec.pdf26. APPROVAL TO AWARD BID #11-0006 FOR LANDSCAPE PLANTS, MATERIALS, AND RELATED SERVICESDescription
Bids to provide 'Landscape Plants, Materials, and Related Services' were received from seven vendors on January 6, 2011. The bid of Len Tran, Inc., dba Turner Tree & Landscape was the best low bid meeting the advertised specifications based on a sealed scenario. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the capital budget allocated to the Facilities Services Department.
Recommendation
That the bid of Len Tran, Inc., dba Turner Tree & Landscape to provide 'Landscape Plants, Materials, and Related Services' in an amount not to exceed $200,000.00, be approved for award and purchase.
Attachment: LandscapePlants11-0006Rec.pdf
FACILITIES27. ACCEPTANCE OF FACILITIES SERVICES PROJECT(S) COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTORSDescription
The substantial completion dates, original and final contract amounts are summarized on the enclosure for ease of review. All work has been completed and all required close-out documents have been received from the contractor. The Director of Facilities Services has determined that the projects are complete in accordance with state statutes.
Recommendation
That the cited Facilities Services projects be accepted as complete and the final payment to contractors be approved as presented.
Attachment: 20110215094931075.pdf
CONSTRUCTIONNew Business28. APPROVAL OF AMENDMENT 1 TO THE AGREEMENT BETWEEN THE OWNER AND ARCHITECT FOR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE SARASOTA MIDDLE SCHOOL HVAC RENOVATION PROJECTDescriptionThis amendment provides for additional services to coordinate with Florida Power and Light for electrical services to the site.
Recommendation
That approval of Amendment 1 to the Agreement between the Owner and Architect for Design and Construction Administration Services for the Sarasota Middle School HVAC Renovation project be approved as presented.
Attachment: BAIenc3-1-11ArchAmend1SMS-HVAC.pdf29. APPROVAL OF CHILLER PACKAGE BID FOR THE LAUREL NOKOMIS SCHOOL AND SARASOTA MIDDLE SCHOOL RENOVATION PROJECTSDescription
There are five (5) acceptable manufacturers of chillers approved for installation in this School District. All five (5) manufacturers were invited to bid. Funds for these two projects are available in the capital projects account. The direct purchase of this equipment will save $27,566.00 in sales tax and will facilitate early delivery of the equipment to meet the construction schedule.
Recommendation
That the bid submitted by Carroll Air Systems, Inc. for the chiller package for the Laurel Nokomis School and Sarasota Middle School Renovation projects, in the amount of $458,600.00, be approved as presented.
Attachment: BAIenc3-1-2011LNSSMS_Chiller_Bid_Recommendation.pdf30. APPROVAL OF HEAT EXCHANGER PACKAGE BID FOR THE LAUREL NOKOMIS SCHOOL RENOVATION PROJECTDescriptionThe direct purchase of this equipment will save $1,893.80 in sales tax and will facilitate early delivery of the equipment to meet the construction schedule. Funds for this project are available in the capital projects account.
RecommendationThat the bid submitted by George A. Israel, Jr., Inc. for the heat exchanger package for the Laurel Nokomis School Renovation project, in the amount of $30,730.00, be approved as presented.
Attachment: BAIenc3-1-2011SMS_Heat_Exch_Bid_Recommendation.pdf31. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)DescriptionThe Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $294,301.08 in gross contract dollars.
Included in these change orders are $308,490.82 credits for Direct Material Purchases; the corresponding Direct Material Purchase Order of $294,301.08 result a net $14,189.74 in sales tax savings.
Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc3-1-2011CSD-COs.pdf
Announcements/Comments
32. ANNOUNCEMENTS/COMMENTSDescription
N/A
Recommendation
N/A
Adjournment
33. ADJOURNMENTDescription
N/A
Recommendation
N/A